How to Register a Training Program

Before preparing a Training Program Registration application, read the Training Program Requirements carefully.

Additional detailed information about specific training program requirements is available by clicking Information For Trainees. You are advised to read through these documents before submitting an application for registration of your program, so that you are well informed about the extent of the requirements before you proceed further.

Acceptance into a Residency Program or agreement of an AVDC Diplomate to be your Alternate Pathway Mentor is the first step required.

Following acceptance into a Residency Program or having reached agreement with a Diplomate to be your Training Program Mentor, the next step is to request log in access to the AVDC Document Management System (DMS). Send an e-mail to the AVDC Executive Secretary requesting DMS log-in access for registration of your program, stating the name of your Training Program Supervisor (Residency Program Director or Mentor) and the proposed Program Registration start date.

Your DMS UserName will be your FirstNameLastName (no space between first and last names). You will receive confirmation of DMS registration and notification of your temporary password by e-mail.

Following receipt of the e-mail, read the Getting Started in DMS document (available on the DMS login page) and then log in to DMS using your assigned UserName and temporary password.

Complete the personal information section, changing your password as you wish. Note that some of the items in the Personal Information section, such as the Status line, Supervisor name and Program Registration date, are reserved for AVDC administrative use.

Now you are ready to assemble and submit the Program Registration application.

An application may be submitted up to 6 months prior to the proposed program registration date.

The proposed registration date will not be approved by AVDC if the application is received more than 30 days following the proposed registration date.

The AVDC review process for the program registration process may extend beyond the proposed starting date of the training program. You may start to log cases and involve yourself in other training program activities following your proposed start date pending confirmation of registration of your program.

An application consists of two parts. Review of the Application for Program Registration will not commence until items 1 and 2 have both been received by AVDC.

1. A completed Training Program Registration form signed by the applicant and supervisor, and the registration fee. These items are to be submitted to the AVDC Executive Secretary by mail. The registration fee is US$100, which is non-refundable.

2. An Application for Program Registration document submitted electronically via DMS following review of the files by your program supervisor. Read the DMS User's Guide (available by a link on the Welcome screen after you have logged in to DMS). Click the Begin a New Document command on the right side of the Welcome screen, click Application for Program Registration as the Document Type, click Save and Next, then click Attach File or Attach Multiple Files on the Application for Program Registration screen. Follow the prompts to upload the files, then click the Submit this document.... check box in the yellow Current Document Status window on the right of the screen, and finally click Save Changes in the top command line.

The following items are to be included in the Program Registration document:

 

For a Residency Training Program at an AVDC-approved Resideny Site:

A. Applicant's curriculum vitae.

B. Proposed arrangements for meeting the anesthesia, radiology, surgery Specialist Training requirements.

 

For an Alternate Pathway Training Program:

A. Applicant's curriculum vitae.

B. Proposed arrangements for meeting the anesthesia, radiology and surgery Specialist Training requirements.

C. Proposed arrangements for meeting the Diplomate Visitation Requirement.

D. A list of the equipment and supplies available to you, indicating that you are equipped to commence the planned training program. See AVDC Initial Equipment List.

E. A list of books and journals available to you.

 

Additional Notes:

You may log cases and participate in other training program activities from the proposed registration start date of the training program, pending confirmation of registration of the program. Please note that confirmation by AVDC of registration of the training program and start date is required before training program activities will be accepted for AVDC Credentials purposes.

AVDC registration of a training program recognizes that the program is acceptable to AVDC as described by the applicant and upon validation by the program supervisor. Registration by AVDC is, of itself, not an assurance of the quality of training, or that the applicant will successfully complete the AVDC credentialing and examination requirements.

 

Available on This Page

AVDC Policy on Use of Specialty Titles

AVDC Process Following Receipt of a Training Program Application

Contact the Executive Secretary if you have any questions about the registration application process.

 

Use of Specialty Titles

The AVDC has adopted the Guidelines for Use of Specialty Titles, prepared by the American Board of Veterinary Specialties of the American Veterinary Medical Association.

An individual submitting an application for registration of a training program with AVDC may not use the terms “board eligible”, “board qualified”, “veterinary dental specialist” or “veterinary dentist”, and no connection with the AVDC may be made or implied.

The training program of an individual who identifies her/his professional credentials using any of these terms may be terminated by AVDC, in which case the individual will not be permitted to complete the credentials and/or the examination procedures, and the circumstances may be reported by AVDC to the individual’s State Board of Veterinary Medical Examiners.

 

AVDC Process Following Receipt of a Complete Training Program Application

Following recipt by AVDC of the Training Program Registration application form, fee and associated documents, the application is forwarded by the Executive Secretary to the AVDC Training Support Committee for review.

The Training Support Committee (TSC) recommends approval of the program or identifies items that require clarification before registration can be approved.

The Executive Secretary informs you of the result of the TSC review.

 

 

Training Support Committee Form for Review of Training Progam Registration Application